Document Processing Automation for Singapore SMEs
Stop rekeying vendor invoices, purchase orders, and onboarding documents. We build extraction, validation, and matching workflows that route structured data into your accounting tool, ERP, or spreadsheets — with human review where it matters.
The problem
Documents arrive faster than your team can key them in
Invoices land in shared inboxes, POs sit in PDF attachments, and onboarding documents pile up in WhatsApp. Manual entry creates errors, delays payment cycles, and creates real exposure to duplicate payments and missed approvals.
- Vendor invoices manually entered into Xero or QuickBooks.
- PO and invoice mismatch caught only after payment.
- Onboarding documents lost in email and WhatsApp threads.
- No clean audit trail for finance or compliance review.
What Paddly builds
Extract, validate, match, route — with humans on exceptions
Routine documents are processed automatically. Anything outside the rules is queued for human review with the full source attached. You stay in control of approvals while removing the typing.
Example workflow
Vendor invoice → matched, routed, posted
- 1
Invoice arrives in finance@ inbox
A new email with a PDF attachment triggers the workflow.
- 2
Fields extracted and normalised
Vendor, invoice number, line items, totals, GST, and PO reference are extracted into a structured record.
- 3
Three-way match against PO and delivery note
The workflow checks the matching PO and goods-receipt note. Quantities and prices are reconciled.
- 4
Routed for approval
Matched invoices flow straight to the approver. Mismatches go to the exception queue with deltas highlighted.
- 5
Posted to accounting
On approval, the invoice is created in Xero/QuickBooks with line items, GST, and the source PDF attached.
Tools involved
We work with your existing stack
We use proven tools so the workflow is maintainable after handover. See our reliability standards for what every build includes.
Pricing indication
From SGD $6,500 (Standard Build) · 4–6 weeks
Document workflows with extraction, validation, and approval routing typically start at the Standard Build tier. High volume, multi-entity, or compliance-heavy workflows are quoted after a paid audit.
What this service does not include
- Replacing your accounting or ERP system
- Manual data cleanup of historical documents — quoted as add-on
- Audit and compliance sign-off (your finance team owns this)
- Custom OCR model training
Ready to scope this?
Send us your context and we will confirm whether the right next step is a discovery call, paid audit, or a fixed-scope build.